At Swanwick Kids Club Ltd we respect the privacy of the
children attending the Club and the privacy of their parents or carers. The
personal information that we collect about you and your child(ren) is used only
to provide appropriate care for them, maintain our service to you, and to communicate
with you effectively. Our lawful basis for processing the personal information
relating to you and your child(ren) is so that we can fulfil our contract with
you.
Our legal condition for processing any health-related
information that you provide about your child(ren) is so that we can provide
appropriate care for those children. Any information that you provide is kept
secure. Data that is no longer required* is erased after your child has ceased
attending our Club.
We will use the contact details you give us to contact you
via phone, email and social media so that we can send you information about
your child, our Club and other relevant news, and so that we can communicate
with you regarding payment of our fees.
We will only share personal information about you or your
child with another organisation if we:
· have
a safeguarding concern about your child,
· are
required to by government bodies or law enforcement agencies,
·
engage a supplier to process data on our behalf (e.g. to take online bookings,
or to issue invoices). Swanwick Kids Club Ltd is registered with Kids Club HQ
for online bookings, registrations, invoices and payments. You can see the privacy
notice for Kids Club HQ here > Privacy Notice | Kids Club HQ
· have
obtained your prior permission. You have the right to ask to see the data that
we have about yourself or your child, and to ask for any errors to be
corrected. We will respond to all such requests within one month. You can also
ask for the data to be deleted, but note that:
· we
will not be able to continue to care for your child if we do not have
sufficient information about them
· even
after your child has left our care, we have a statutory duty to retain some
types of data for specific periods of time* so can’t delete everything
immediately. If you have a complaint about how we have kept your information
secure, or how we have responded to a request to access, update or erase your
data, you can refer us to the Information Commissioner’s Office (ICO).
Please sign and date below to confirm that you have read
this Privacy Notice.
